SUMMARY Supports district-wide training compliance and learning management system (LMS) operations within Human Resources. Ensures accurate tracking, assignment, and reporting of mandatory employee training requirements while maintaining audit-ready records and consistent training processes across the organization. Partners with HR, Legal, Risk Management, and operational departments to coordinate training needs, monitor completion data, and support the effective delivery of required training initiatives. Focuses on training systems administration, compliance oversight, data reporting, and cross-functional coordination to ensure employees meet required training obligations in a timely and accurate manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Support implementation of a district-wide training framework aligned with HR compliance requirements and leadership-directed priorities.
Coordinate execution and continuous improvement of training processes to ensure consistency, accessibility, and effectiveness across the organization.
Manage and maintain the Learning Management System (LMS), including training assignments, completion tracking, reporting, and user support.
Monitor compliance with required federal, state, and district training requirements by tracking completion and maintaining audit-ready records.
Conduct training needs analysis by compiling stakeholder input and workforce data, and provide findings and recommendations to HR leadership.
Partner with Human Resources, Legal, Risk Management, and departments to align training with compliance requirements and organizational risk needs.
Coordinate development and maintenance of the district-wide training calendar based on organizational priorities and operational input.
Coordinate development and maintenance of training materials to ensure consistency, quality, and alignment with adult learning principles.
Support delivery of training programs by coordinating facilitation standards, vendor-led sessions, and participant experience feedback.
Monitor and report on training completion, effectiveness, and trends; recommend improvements based on data and feedback.
Identify training gaps and emerging needs and escalate recommendations for new or revised training initiatives.
Coordinate external training vendors, including scheduling and contract compliance monitoring, in partnership with HR and procurement.
Support tracking and reporting of training-related expenditures in alignment with approved budgets and HR direction.
Perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EXPERIENCE Minimum of three years of experience leading or coordinating training initiatives or program coordination. Experience with large learning management systems for a multi-site environment preferred..
EDUCATION AND TRAINING Bachelor's degree required. Preferred field of study of Human Resources Management, Workforce Development, or Organizational Psychology. Additional years of experience may be considered in lieu of degree.
CERTIFICATES, LICENSES, REGISTRATIONS None required. Association of Talent Development (ATD) Learning & Development Certificate, Power BI Data Analyst Associate, or similar certifications preferred.
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of adult learning theory and federal, state, and district requirements related to employee training, compliance, and mandatory training programs. Skilled in project coordination and execution, including organizing training activities, managing timelines, and balancing competing priorities in a complex organizational environment. Skilled in clear communication and collaboration, with the ability to work effectively with cross-functional stakeholders and communicate training requirements and updates to diverse audiences. Skilled in data analysis and reporting, including monitoring training completion, identifying trends, and supporting continuous improvement through accurate and detail-oriented reporting. Ability to support the implementation and administration of training programs and learning technologies (e.g., LMS), ensuring consistent processes, compliance tracking, and effective user experience across the organization.
SPAN OF CONTROL This position does not have formal supervisory responsibilities. The role exercises functional influence through coordination of district-wide training compliance processes and Learning Management System (LMS) operations, providing guidance to departmental training liaisons regarding system use, training requirements, and compliance tracking. The position supports cross-functional collaboration with Human Resources, Legal, Risk Management, and operational departments to ensure accurate implementation of mandatory training requirements and consistent application of training processes across the organization. Decision-making authority is limited to operational execution within established guidelines, with escalation of policy, budget, or strategic issues to HR leadership.
The physical requirements, mental requirements and work environment factors described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to stand; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
MENTAL FUNCTIONS While performing the duties of this job, the employee is regularly required to communicate, synthesize, and use interpersonal skills. The employee is frequently required to compare, analyze, coordinate, instruct, compute, evaluate, compile, and negotiate.
WORK ENVIRONMENT The noise level in the work environment is usually moderate.
