Overview
Michael Garron Hospital (MGH) is an award-winning hospital and one of Toronto's best-kept secrets.
As Ontario’s leading community teaching hospital, MGH has proudly served the diverse, multi-cultural
community of east Toronto since 1929 and is known for its friendliness and sense of community within Canada's largest city. Recognized as a leader in workplace wellness and offering a quality work environment focused on learning and development, MGH invests in people to meet their professional goalsand to reach their personal best.
Reporting to the Manager, Human Resources, the HR Advisor will be responsible for HRIS administration, including processing and auditing transactions. This role, in partnership with another HR Advisor, will lead aspects of the benefits administration process, employee compensation and total rewards programs. Collecting and analyzing compensation and benefits data, as well as supporting compensation and benefits policy review and development. Additionally, this role will participate in departmental projects and provide relief coverage to the other HR Advisor and Assistant roles in the department.
Primary Responsibilities
Administration
- Administer data entry into the current HRIS system, including but not limited to all recruitment, status changes, leaves of absence, and terminations, ensuring consistency and equity of changes and alignment with the Hospital’s policies and legal obligations.
- Ensure Personnel Action Forms are accurate, processed and filed appropriately.
- Create supporting documentation related to the Personnel Action Forms where needed, for example transfer letters and acceptance of resignation letters.
- Ensure all HRIS transactions are audited by appropriate team members and participate in auditing other team members’ transactions.
- Assist with testing new HRIS system, including reviewing and executing people services transactions and providing feedback, and data cleansing.
- Partner with HR and Payroll teams to evaluate unusual or atypical system transactions.
- Escalate and collaborate on issues and complex system transactions with subject matter experts as required.
Benefits
- Administer the Hospital benefits program (i.e., Extended Health Care, Dental, HOOPP, and Long Term Disability) for all collective agreements and the non-union group.
- Analyze benefit data including yearly reviews and provide the Manager with recommendations for Plans.
- Advise staff and department heads on general plan information.
- Administer the retirement process for all Hospital employees, including pre-retirement counselling and the application process.
- Administer Long Term Disability benefits, including meeting with employees and the benefits provider.
- Coordinate with Occupational Health, Safety, and Wellness team and the benefits carrier regularly in order to provide return to work opportunities.
- Responsible for organizing and running regular benefits related events such as Retirement Planning and HOOPP information sessions.
Compensation
- Responsible for the administration of compensation and benchmarking surveys, including but not limited to analysis of results.
- Respond to ad hoc surveys in collaboration with other Ontario Hospitals.
- Update and maintain compensation related policies.
- Administer non-union salary increase and anniversary increases on an annual basis.
EDUCATION
- Post secondary education in Human Resources management or a related discipline required.
- Attainment of or working towards Certified Human Resources Professional (CHRP) designation preferred.
Qualifications
- A minimum of two (2) years’ experience working in Human Resources required, preferably within a healthcare environment.
- Experience working in the field of compensation and total rewards required.
- Experience working in the field of benefits administration required.
- Extensive experience with HRIS administration required.
- Strong data collection, analysis, auditing, and reporting skills required.
- Demonstrated initiative and problem solving skills.
- Exceptional communication and interpersonal skills and ability to work as part of a team.
- Strong organizational and time management skills, with attention to detail.
- Ability to recognize, handle and protect highly sensitive and confidential information.
- Ability to adapt to change andwork efficiently in a fast-paced environment.
- Ability to understand and manage situations utilizing emotional intelligence.
- Proficient in the use of MS products (i.e. Excel, Word, Teams, and Outlook), cloud-based human resource information systems, and/or benefit and pension administration systems. Familiarity with Workday, an asset.
- Demonstrated commitment to continuous learning, thorough knowledge of current trends and issues in Human Resources management.
- Current knowledge of relevantgovernment legislation.
- Good work and attendance record required.
- All employees of Michael Garron Hospital (MGH), a division of Toronto East Health Network (TEHN) [formerly Toronto EastGeneral Hospital (TEGH)] agree to work within the legislated practices of the Occupational Health and Safety Act of Ontario.
- All employees of MGH are responsible to contribute to a transparent culture of patient and staff safety by adhering to and abiding by patientand staff safety policies and procedures set by MGH.
- All employees are accountable for protecting the psychological health and safety of themselves and their co-workers through adherence to MGH's policies and practices.
