Job Posting Title:
Training Specialist II
Hiring Department:
University Housing and Dining
Position Open To:
All Applicants
Weekly Scheduled Hours:
40
FLSA Status:
Non-Exempt from FLSA
Earliest Start Date:
Jul 10, 2026
Position Duration:
Expected to Continue
Location:
UT MAIN CAMPUS
Job Details:
General Notes
BENEFITS: UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Free Capital Metro bus rides
- Retirement contributions
- Longevity Pay
- Paid vacation, sick time, and holidays
- Career growth & professional development
Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team!
Purpose
The Training Specialist II supports the design, delivery, coordination, and administration of employee development and engagement initiatives within University Housing and Dining (UHD). Working closely with the Senior Training Coordinator and Senior Training Specialist, this role helps ensure employees have access to clear, effective, and well-organized learning experiences that support onboarding, skill development, and workplace expectations. This position plays a key operational role within the Employee Development and Engagement (EDE) team and provides hands-on support for training facilitation, logistics, and learning management system administration.
Responsibilities
- Create, update, and manage training events, sessions, and curricula in UTLearn (Cornerstone). Maintain accurate training rosters by enrolling participants, uploading attendance records, and updating completion status. Update employee training transcripts and support manager requests for transcript and completion information. Monitor training completion using UTLearn and the internal compliance dashboard to support department-wide training compliance. Assist with tracking required training and identifying follow-up needs related to incomplete or overdue training. Support supervisors and departments with questions related to training assignments, completion status, and records. Collaborate with the Senior Training Specialist and Senior Training Coordinator to ensure training data is accurate, timely, and aligned with established compliance and reporting processes.
- Support the design, development, creation, and facilitation of training content and learning experiences, in collaboration with Senior Training Specialists and subject matter experts. Develop training materials and resources (e.g., slide decks, activities, job aids) based on established learning objectives and guidance from senior staff. Co-facilitate portions of New Employee Orientation (NEO), Supervisor Orientation, and other EDE training programs. Assist with maintaining, updating, and organizing training materials, presentations, toolkits, and participant resources. Support bilingual training environments, including assisting with Spanish-language facilitation or translation as skills allow.
- Coordinate logistics for training sessions and events, including scheduling, room reservations, materials, setup and breakdown, catering, and A/V needs. Prepare and organize training supplies and materials; assist with loading and unloading materials for events. Track attendance and assist with post-session follow-up and documentation. Coordinate training logistics and communications,
including scheduling, participant communications, and ongoing updates to training calendars and resources.
- Support Employee Development and Engagement initiatives that strengthen employee connection, communication, and recognition. Serve as an active member of the UHD CARE Committee and assist with planning and executing employee engagement and appreciation events. Support wellness, adult education, and other department-wide programming as needed.
- Assist with the creation and distribution of EDE communications such as training calendars, flyers, and internal resources. Support the development and maintenance of training documentation, workbooks, and basic procedural materials. Assist with Spanish translation of training materials when possible and coordinate with external translation services as needed. Provide customer service to employees and visitors. Support the HR team during peak periods as a backup. Perform other related duties as assigned.
Required Qualifications
- Bachelor’s degree in education, organizational development, human resources, communications, or a related field.
- At least two (2) years of experience supporting, delivering, and/or coordinating training, learning, and/or professional development initiatives.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Familiarity with learning management systems (LMS) or other training platforms.
- Experience facilitating or supporting in‑person training.
- Ability to communicate effectively in both English and Spanish, particularly in training or employee-facing settings.
- Experience collaborating with subject matter experts (SMEs) to translate content into effective learning materials.
- Familiarity with adult learning principles.
- Experience working in higher education or a large organization.
- Ability to manage multiple tasks and priorities while meeting deadlines in a collaborative team environment.
Salary Range
$50,000+ depending on qualifications
Working Conditions
- Ability to occasionally lift and move training materials and supplies.
- Ability to assist with room setup, breakdown, and event logistics.
- May work around standard office conditions.
- Repetitive use of keyboard at a workstation.
Work Shift
- Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English and Spanish) [PDF]
- Right to Work Poster (English) [PDF]
- Right to Work Poster (Spanish) [PDF]
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
