Overview

We’re seeking a highly organized, proactive, and resourceful Executive Assistant & Special Projects Coordinator to support our executive team while managing a variety of operational and project-based initiatives. This role goes beyond traditional administrative support — it’s ideal for someone who enjoys problem-solving, improving processes, managing projects, and driving efficiency across the organization. You’ll act as a trusted partner to leadership, ensuring priorities are executed effectively, projects move forward on time, and day-to-day operations run smoothly.

Key Responsibilities-
Executive Support

● Manage complex calendars, travel arrangements, and meeting logistics for executive leadership.

● Prepare agendas, take detailed meeting notes, and track follow-up actions.

● Draft, proofread, and manage executive correspondence and communications.

● Handle confidential information with discretion and professionalism.

Project Management & Special Initiatives

● Coordinate and manage cross-functional projects from planning through execution.

● Support executives with research, analysis, and preparation for strategic initiatives or presentations.

● Develop and maintain project plans, timelines, and deliverables.

● Collaborate with internal teams to ensure milestones and deadlines are met.

Operations & Process Improvement

● Assist in optimizing workflows and internal systems to improve efficiency.

● Manage vendor relationships, purchasing, and basic budget tracking.

● Support onboarding processes, internal communications, and team operations.

● Identify operational gaps and propose creative, scalable solutions.

Qualifications

● 2 years of experience in executive support, operations, or project coordination.

● Exceptional organizational and multitasking skills with strong attention to detail.

● Excellent written and verbal communication skills.

● Proven ability to manage projects and prioritize competing deadlines.

● Tech-savvy; proficient with tools like Google Workspace, Microsoft Office, Slack, Monday or Notion.

● Comfortable working in a fast-paced environment and adapting to change.

● High level of professionalism, discretion, and judgment.

Bonus Skills (Preferred but not required)

● Experience in startups, consulting, or a high-growth environment.

● Familiarity with data analysis, reporting, or light financial tracking.

● Interest in business operations, strategy, or process design.

What You’ll Gain

● Direct exposure to executive decision-making and strategy.

● Hands-on experience with company operations and cross-functional projects.

● Opportunity to grow into a Chief of Staff, Operations Manager, or Project Manager role over time.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

Paid time off

Work Location: Remote

Wonders of Wisdom LLC

New Jobs

Executive Assistant & Special Projects Coordinator