Human Resources Assistant

Job Band: 2

Location: Toronto, ON

The Human Resources Assistant provides administrative support for the day-to-day operations of OntarioMD’s Human Resources department. The Human Resources Assistant works closely with the Human Resources Coordinator, Human Resources Business Partner, and the Director to provide a customer-focused and effective HR service to the organization in support of its goals and objectives.

In conjunction with the Human Resources team, the Human Resources Assistant will:

Talent Sourcing and Onboarding: Proactively source candidates to ensure a robust talent pipeline for our growing organization. Enhance the onboarding process to integrate new hires seamlessly.
Efficient HRIS Administration: Efficiently manage our HRIS, ensuring accurate employee records and streamlined vacation management, aligning with the organization's growth trajectory.
Employee Engagement Activities: Collaborate with the HR Coordinator to execute staff engagement initiatives for town halls and staff events, lunch and learns, staff engagement surveys and other engagement initiatives, fostering a positive and connected workplace culture.
Proactive Policy Implementation: Assist in implementing updated policies that reflect legal compliance, inclusivity, and a supportive work environment.
HR Initiatives Support: Assist the HR team in maintaining employee data, preparing employment agreements, benefits administration and other key initiatives that contribute to a proactive HR function.
Research and Learning: Conduct research to support HR projects, staying informed about best practices, trends, and legal updates.
Administrative Support:
- Notifies managers of probationary review deadlines and tracks the status of completion
- Track and follow-up on performance development planning.
- Update the organizational charts.
- Organize service anniversary updates, create and distribute awards and letters, communicate with recipients regarding gift options, process payments.
Perform a variety of confidential administrative duties and provide administrative support for all HR programs.
Others duties as assigned.

Requirements that are important to us:

Post-secondary education in Business Administration specializing in Human Resources or equivalent
Minimum of one (1) year experience in a fast-paced, Human Resources environment
Experience supporting recruiting activities such as sourcing, screening, and interviewing candidates
Experience with using HRIS systems (experience with Ceridian – Dayforce is an asset)
Related administrative experience
High degree of accuracy and attention to detail
Strong written and verbal communication skills
Able to work independently and as part of a team
Advanced MS Office skills, specifically Word, Excel, PowerPoint
Able to multitask under tight deadlines, set priorities, manage time and work independently
Must maintain confidentiality and have excellent interpersonal skills
Proactive, positive, and a self-starting attitude

Benefits we think you'll like.....

Fantastic opportunityto grow within the team and throughout the organization
Professional development and continuous in-house learning opportunities
Fun, friendlyand dynamic work environment with a passion for digital health
Competitive salary and bonus program
Exceptional group benefits package paid by the organization

How to Apply:

Interested candidates are invited to apply online through our careers page. Applications will be considered up untilDecember 29, 2023 at 5:00 pm.

For further information, visit our website atwww.ontariomd.ca. We regret that only those selected for an interview will be contacted.

OntarioMD is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.

We continue to encourage staff to follow the Public Health recommendations and stay up to date with their vaccinations.

OntarioMD has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office. All recruiting activities including interview and new hire onboarding will be conducted remotely. While we are doing our best to ensure reasonable response times, please expect potential delays.

OntarioMD does not solicit personal information such as banking information or passport information over social media sites for employment purposes.

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Human Resources Assistant