Position title: Specialist, Learning & Professional Development

Department: Learning, Events & Industry Relations

FLSA: NON-Exempt Status: Full-Time

Reports to: Manager, Learning & Professional Development

Position Summary: This role is critical to the professional development of AAO members through delivery of learning content, leading the work of AAO volunteers and maintaining relationships with specific other dental organizations. This role interfaces with AAO leadership on planning and managing two important councils whose work focuses on the needs of educators and orthodontic residents, as well as the needs of clinicians and their practices. This role requires excellent time management, the ability to juggle multiple priorities and meet deadlines in a timely and efficient manner. This role also requires creativity and flexibility as the infrastructure for delivery of learning content is being reconstructed.

Essential Functions:

1. Attend and facilitate meetings of the full Council on Orthodontic Practice (COOP). Act as Staff Support to the following COOP subcommittees:

o Forms & Brochures

o Sustainability

o Office Design Series

o Ortho Staffing

o Any other subcommittees as assigned by Manager, Learning & Professional Development

Attending and facilitating all meetings of the subcommittee. Assisting with all work that results as an outcome of the subcommittee discussions. Keeping all stakeholders informed and meeting all deadlines as required.

Collaborate with Specialist, Knowledge Management to add value to the AAO Career Center.

2. Work with VP, Learning, Events & Industry Relations and / or Manager, Learning & Professional Development to reimagine and develop the Orthodontic Staff Club and add value. This includes management (or reimagination) of the Specialized Orthodontic Assistant certification.

3. Attend and facilitate meetings of the full Council on Orthodontic Education (COE). Act as Staff Support to the following COE subcommittees:

o Partners in Research

o Evidence Based Advocacy

o CODA Commission on Dental Accreditation

o Faculty Fellowship Task Force

o Any other subcommittees as assigned by Manager, Learning & Professional Development

Attending and facilitating all meetings of the subcommittees. Assisting with all work that results as an outcome of the subcommittee discussions. Keeping all stakeholders informed and meeting all deadlines as required.

Manage process for selection ITL / CAAMP Institute for Teaching and Learning (ITL) Program/Chairs and Academic Administrators Management (CAAMP) Scholarships and COE Craniofacial Anomalies Fellowships.

Act as the AAO Representative to the Match Program, CODA and the American Dental Education Association.

Work with Ortho Program Chairs in the planning of their alumni receptions at Annual Session.

4. Serve as Staff Support to the Society of Educators (SOE). Attending and facilitating all meetings of the group. Assisting with all work that results as an outcome of the subcommittee discussions. Keeping all stakeholders informed and meeting all deadlines as required.

Assist SOE with the planning of the annual symposium.

o Program Planning

o Speaker selection and contracting

o Populate Scripting and Run of Show as needed

o Logistical planning lead – working with Events Team

o Maintaining participant registration information

o Provide marketing materials to Manager, Learning & Professional Development for inclusion in overall Marketing Plan

o On-site Management of symposium

5. Work on new projects with cross-functional teams as assigned by Manager, Learning & Professional Development.

Education and/or Experience:

· 3+ years of experience in a professional setting

· Prior work in adult learning, non-profit association, content creation, speaker management, and / or conference planning, is a plus

· BS/BA relevant field preferred

Knowledge, Skills and Abilities:

· Independent work is well managed and done with limited supervision

· Ability to multitask and work cross functionally

· Strong attention to detail, organizational skills result in quality work, even under pressure

· Excellent project management skills delivering quality projects on time and on budget

· Demonstrates high moral values of honesty, integrity, and ethical behavior.

· Proficientwith the Microsoft Office Suite.

· Strong interpersonal and customer service skills required.

· Excellent communication and writing skills demonstrating professionalism in terms of accuracy, grammar, and usage.

Working Conditions and Physical Demands:

Sedentary inside-office work with no exposure to weather conditions. Requires ability to lift, pack and unpack boxes of supplies. Also requires ability to be on one’s feet for long periods (10-hour days) during a conference at a hotel or convention center facility.

Requires attendance at some evening and weekend meetings throughout the year.

- Approximately 15-20 subcommittee meetings annually, held on weeknights

- At least 3 all-day meetings on Saturdays.

Occasional travel is required:

- Annually attend the AAO Annual Session (typically 6 days – over a weekend – in early May)

- Potentially attend the ADEA Annual Meeting (over a weekend in March) if requested

Benefits for full-time employees

Medical, Dental, and Vision Coverage
Work life Balance- 16 hours minimum a week in the office
HRA and FSA
401K retirement plan
Vacation and Sick time, paid holidays
Short and Long-Term Disability Income
Term Life and AD&D Insurance
Employee Assistance Program
Wellness support
Tuition Reimbursement

Please use this link to APPLY:

https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=159533&clientkey=5DF58D5FAB563F9E19E2564A73053045&jpt=f31ddede7041c7181e5c68187dbd6884

American Association of Orthodontists jobs

Learning And Development Specialist