Are you interested in the careful curation of exceptional CPD programs for family physicians and health care providers across the province?
You’ll play a pivotal role in the planning, organizing, and seamlessly delivering virtual, in-person and/or hybrid experiences. More specifically, you’ll be an instrumental element in ensuring the successful execution of programs from the initial planning to the post event evaluation by liaising with scientific planning committees, coordinating logistics, and engaging speakers.
You’ll bring a background of program and/or event coordination, continuing medical education programs or related work experience in committee work, online event platforms, and exposure to not-for-profit organizations.
Summary of Responsibilities:
- Coordinate, administer, and implement program development through working with a scientific planning committee (SPC); assessing learner needs; supporting learning objective development (i.e., alignment with the SPC’s goals)
- Coordinate and support program delivery for in-person and/or virtual (including but not limited to speaker management activities such as invitation, contracts, Conflict of Interest forms, bio, and photo collection; preparing speaker welcome kits; run of shows; pre-session check in; green room management; on-site communication; and/or tracking speaker expenses)
- Support CPD Programs (Family Medicine Summit conference, CPD Webinars, auxiliary events)
- Support certifications for programs under the College of Family Physicians of Canada’s Mainpro+ requirements and standards
- Participate as a CERT+ team member by monitoring and reviewing preliminary applications for Mainpro+ certification
- Contribute to promotional content to support the marketing efforts for the ACFP’s CPD programs and events (e.g., postcards, banners, social media, eBlasts) in collaboration with the communications team
- Populate permanent and temporary CPD program and events webpages and other digital assets
- Develop and map the event registration design (e.g., Cvent platform: admission items, registration types, recommended pricing, etc.)
- Identify, build, and report on program/event evaluations (e.g., questions, design, administration, etc.)
- Prepare agendas for program team meetings and program updates as needed
- Liaises and coordinates for designated SPC (e.g., scheduling meetings, communications, meeting package development, preparing minutes, monitors committee terms and succession planning, and onboarding/exiting committee member processes)
Education, skills, and experience required:
- University degree, diploma, or certificate(s) in a related field
- Project coordination training and experience (three+ years preferred)
- High level of experience running online meetings, webinars, and event management
- Program evaluation experience
- Detail-oriented
- Commitment to learn and deliver on expected results
- Foster high performing relationships within teams
- Highly organized with the ability to manage multiple projects, follow through on tasks, and consistently meet deadlines
- Excellent interpersonal skills that include customer service and team coordination
- Exceptional professional oral and written communication skills
- Available to occasionally work on evenings and weekends
- Experience in a not-for-profit environment, membership-based organization, and/or healthcare environment is an asset
- Strong proficiency in Microsoft Office Suite/Microsoft 365 (this position will work regularly in Excel, Word, PowerPoint, Outlook, Teams, SharePoint) and Zoom
- Willingness and aptitude to learn new software applications used for website, event management, online community, member email, surveys, and analytics
Position Assumptions and Benefits
- Regular hours of work are 37.5 hours/week, Monday through Friday
- The coordinator will earn up to 15 days of paid vacation time per year
- Occasional weekend and evening availability will be required
- Hybrid work concessions will be considered after the completion of three months of employment. A comprehensive group benefit package is provided (available after the completion of three months employment)
- RRSP program (Available after completion of one-year employment)
Salary and Benefits
We offer a salary to reflect experience and capabilities as well as a comprehensive benefit package. Please include your salary expectation in your cover letter.
SEND YOUR COVER LETTER AND RESUME TO:
Susan Wong Armstrong
Associate Director
susan.wongarmstrong@acfp.ca
Alberta College of Family Physicians #370, 10403-172 Street Edmonton, AB T5S 1K9
Submission Deadline: First wave of application review and interviews to be completed by May 6. To be eligible submit your resume by April 18.
The position will remain open until a suitable candidate has been selected.
Job Type: Full-time
Salary: $60,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
- Work from home
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: Hybrid remote in Edmonton, AB T5S 1K9
Application deadline: 2024-04-18