The City of Oxnard's Human Resources Department is seeking a Learning and Development Specialist, Sr., to join its Learning and Development Team.
The ideal candidate will demonstrate strong technical proficiency, sound judgment, and the ability to independently coordinate complex processes while providing responsive and knowledgeable support to departments and staff.
The Learning & Development team strengthens organizational effectiveness by supporting more than 1,800 employees across 12 municipal departments through training, performance management, and employee engagement programs. In partnership with Human Resources and City leadership, the team ensures training is in alignment with citywide priorities and promotes a culture of continuous learning.
What You'll Do
- Administer and maintain the City’s learning and performance management system, including user account management, data reconciliation, report generation, and system troubleshooting.
- Serve as a subject-matter resource for training requirements, evaluation processes, and system functionality, providing troubleshooting and technical assistance.
- Coordinate logistics for departmental and citywide training programs, including scheduling, communication, materials preparation, and recordkeeping.
- Generate and distribute reports related to training participation, compliance, and evaluation completion.
- Coordinate the City’s annual performance evaluation process, monitor completion rates, enforce timelines, and provide technical guidance to supervisors and staff.
- Provide programmatic support for onboarding and employee engagement initiatives aligned with the City’s learning and development programs.
- Contribute to internal communications efforts, including the biweekly employee newsletter and monthly interdepartmental meetings.
CLASSIFICATION: Administrative Services Specialist, Senior (C)
Distinguishing Characteristics
This classification is distinguished from the Administrative Services Specialist in that it serves as a subject matter expert in providing specialized paraprofessional functional/program support and may serve as a lead worker or directly supervise the work of others.
Supervision Exercised / Supervision Received
May serve as a lead worker, assigning work and monitoring work completion. Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.
Work Schedule
The normal workweek is Monday through Thursday 8:00 am to 6:00 pm and alternating Fridays 8:00 am to 5:00 pm. This position may be required to be available to work additional hours as needed to respond to workload needs. This position is governed by the overtime provisions of the federal Fair Labor Standards Act and is eligible for overtime pay. The standard work environment varies depending on assignment but is typically determined by each position, which is primarily in an office setting or out in the field. The City does not offer hybrid or remote work.
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
- Provides specialized management service support in assigned functional area or program; coordinates, reviews and oversees related work and program activities; may work as a liaison with contracted vendors supporting functional programs. May serve as a lead worker assigning and monitoring work completion.
- Receives and responds to internal and external customer inquiries. Researches, analyzes, troubleshoots, and provides information and support related to functional area or program assignment.
- Coordinates, monitors and responds to complex information and record requests; researches related data and information; explains and interprets information related to processes and procedures.
- Prepares, maintains and updates system information, databases, tracking systems, logs, correspondence, and/or other related documents; oversees and provides for the maintenance of files, records, data and functional/program documentation.
- Performs other duties of a similar nature and level as assigned.
Position Specific Responsibilities Might Include
Positions assigned to human resources may be responsible for:
- Organizing and coordinating recruitment activities;
- Providing assistance to applicants;
- Processing and tracking vacancy requests;
- Scheduling interviews;
- Preparing interview materials and processing job offers;
- Conducting employee on-boarding process;
- Assisting employees with benefit questions and processing benefit transactions;
- Working with benefit providers to resolve discrepancies or issues;
- Assisting with FMLA documentation;
- Assisting with retirement/separation consultations;
- Screening liability insurance certificates for contractor agreements.
The following are the minimum qualifications necessary for entry into the classification:
Education And Experience
- High School Diploma or GED and four (4) years of related experience, including two (2) years paraprofessional support experience comparable to an Administrative Services Specialist with the City of Oxnard in field related to area of assignment; OR
- Associate’s degree (or 60 units) in a related field such as business administration, and two (2) years of paraprofessional support experience comparable to an Administrative Services Specialist with the City of Oxnard in field related to area of assignment
NOTE: To qualify for the educational incentive benefit, candidates must possess a degree level of Bachelor’s or above.
Other Requirements
- Must be able to speak and understand English to effectively communicate with fellow employees, customers and vendors
Highly Desired Qualifications
- Experience with LMS and HRIS platforms
- Bilingual in Spanish
Union Membership
Regular full-time and part-time positions in this classification are Confidential pursuant to the Meyers-Milias-Brown Act and are accreted to the Service Employees International Union (SEIU), but may not be represented by SEIU.
Application Process
- Submit NEOGOV/Government Jobs on-line application.
- Complete and submit responses to the supplemental questions, if required.
- Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, regular, and temporary assignments. This recruitment is being conducted concurrently for two classifications to fill one (1) vacancy. The position may be filled at either level depending on the qualifications of the selected candidate.
Selected candidate(s) must pass a thorough background investigation
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
If a candidate accepts a conditional job offer with the City of Oxnard, any and all pending applications for active recruitments with the City of Oxnard will be withdrawn and no longer considered.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact Jackie Ramos at jackie.ramos@oxnard.org.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
