Joining Arup and Arup University
Arup’s purpose, shared values, and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
Arup University is the firm’s centre of excellence and is responsible for our communities of experts and enthusiasts that enables members to develop our skills and capability to better meet the needs of our clients and drive continuous innovation across the firm. We are dedicated to expanding our knowledge, strengthening our collective capabilities, and accelerating our progress towards a sustainable future.
As a learning organisation, Arup supports its members to continuously learn, develop and share knowledge. Arup’s Strategic Learning Themes are a suite of six, interconnected and transdisciplinary areas of learning designed to enable our membership to develop the expertise to deliver on Arup’s business priorities. These themes are designed specifically to respond proactively to the VUCA and BANI contexts Arup now operates in, and to equip Arupians with the holistic understanding and dynamic skillsets required to drive excellence to shape a better future for people and planet.
Find out more about Arup University here .
The opportunity
We have an exciting opportunity for a Learning & Development Coordinator to join a passionate team that is striving to shape Arup’s Learning culture and make a lasting impact on organisational development. This is a great opportunity for someone with experience in Learning & Development administration or coordination who’s ready to take the next step in their career.
In this role, you will help organise and deliver learning programmes that support our people across the globe. You will work closely with colleagues to make sure everything runs smoothly, from planning sessions and managing logistics to tracking feedback and helping improve our learning experiences.
You will be part of a team that is shaping how learning happens at Arup, and you will gain valuable experience in programme management while working in a dynamic, international environment. You will also have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
You will make an impact in this role by:
- Planning and coordinating learning programmes, workshops, and events, both virtual and in-person, ensuring everything runs smoothly from start to finish.
- Supporting the team with scheduling, communications, and logistics, including managing calendars, booking venues or virtual spaces, and preparing materials.
- Tracking attendance, feedback, and evaluations, and helping to create clear, useful reports that show the impact of our learning activities.
- Helping to coordinate other learning opportunities, such as lunch & learns, knowledge-sharing sessions, onboarding activities, and ad hoc development events.
- Supporting the delivery of team-wide activities, including team meetings, away days, and internal communications that help keep everyone connected and informed.
- Researching new ideas, tools, and providers to help us improve and innovate our learning offer.
- Working with subject matter experts (SMEs) to make sure learning content is accurate, engaging, and relevant to our people.
- Looking for ways to improve how we run programmes and communicate with learners, including updating processes, templates, and guidance documents.
- Using our Learning Management System (LMS) to create and maintain engaging programme pages, ensuring that all learning content is up to date, well-organised, and easy for learners to access. This includes uploading materials, updating session details, managing enrolments, and making sure the user experience is smooth and intuitive.
- Collaborating with colleagues across the business, building strong relationships and supporting a positive learning culture.
Is this role right for you? If so, you will have:
- Experience supporting learning programmes, either virtual or in-person.
- Interest in or familiarity with tools like Moodle, Teams, Miro, or Menti.
- Strong organisational skills and attention to detail.
- Someone who’s flexible and adaptable, able to adjust quickly to changing priorities and work comfortably in a fast-paced, evolving environment.
- Good communication skills, you’ll be talking to learners, facilitators, and stakeholders.
- A curious mindset and interest in new learning technologies.
- A team player who enjoys working with others and building relationships.
- Someone who is keen to keep learning and growing in their role.
Why Join Us? At Arup, we celebrate individuality and value diverse perspectives. You’ll be part of a global organisation that is committed to doing meaningful work—for our people, our clients, and the communities we serve.
If you’re ready to make a difference and grow your career in Learning & Development, we would love to hear from you.
The role will be based in our Toronto office three days a week, and two days working from home.
Not ready to apply just yet, or have a few questions? Contact XXX
If this role is not quite what you are looking for but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community https://arupwhg.avature.net/talent where you will be kept up to date with roles suitable for you to shape a better world.
Please note that all applicants must apply directly via the job portal. If this role is not quite what you are looking for but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community where you will be kept up to date with roles suitable for you to shape a better world.
What We Offer You
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup except for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.
Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.
Toronto Hiring Range – Hiring Range - The good faith base salary hiring range for this job if performed in Toronto is 80,000 to 85,000 per year.
This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Toronto will differ.
Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
Our Toronto office is located on ceded and unceded lands of many nations including the Mississaugas of the Credit, the Anishinabewaki, and the Haudenosaunee (hoe-dee-no-SHOW-nee). We acknowledge this land and its people to build a shared understanding of how our collective past brings us to where we are today. Through our ever-developing commitments, we strive to strengthen our relationships with this land, its people, and its treaties to shape a better, more inclusive world.
Our Application Process
We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly.
Arup is an equal opportunity employer and will consider applications from all qualified individuals. Every job applicant will be treated equally, fairly and with respect regarding race, color, ancestry, sex, gender identity or expression, sexual orientation, pregnancy, civil status, age (except as provided by law), creed/religion, political convictions, language, ethnic or national origin, disability/handicap, pardoned record of offences, social condition (marital or family status, receipt of social assistance), and any other ground protected by the applicable human rights legislation.
Stay safe online. Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.
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