Senedd, Ty Hywel, Cardiff Bay
This role will be agile, with a mixture of office and home working. You will be provided with the support and equipment you’ll need to work from home. There will be a requirement to attend the office in Ty Hywel, Cardiff Bay to suit business needs.
Job Summary
Our people make us who we are. That’s why we have an outstanding L&D function to make sure they’re well motivated and have the right learning tools to reach their full potential.
The Organisational Development, Learning and Inclusion team are responsible for the Senedd’s learning offering, delivering in-house training solutions as well as sourcing appropriate external suppliers, ensuring the best use of organisational resource. The team focusses on building organisational capability through its learning and Organisational Development (OD) initiatives.
The team are responsible for the design and delivery of the Senedd Commission’s Organisational Development People Strategy, managing the Senedd’s Performance Management approach; development programmes (including Graduate schemes); staff engagement approaches; and facilitation of team and service improvement or strategy development activities.
The Learning and Development Administrator will be responsible for supporting the administrative functions of our organisation's training and development initiatives which includes the coordination, administration, and logistics of various learning programs to enhance staff of the Commission’s skills and performance.
You will be required to book and make payments for all training requests and to maintain all L&D records, budgets and spreadsheets. You will also be required to manage the teams shared inbox and respond to customers appropriately. The role will also include the development of the Senedd’s annual training calendar in conjunction with the Training Officer.
You will be responsible for providing administrative support for the team, and will be a key point of contact for Senedd Commission Staff and Training Providers. Working as part of a small team as well as on their own initiative at times, the post holder will report directly to the Learning and Development Manager.
Job Description
Finance and budget management
- Raise purchase orders and process invoices for various learning initiatives using the Senedd’s finance system (Business Central)). You will also be responsible for recording and monitoring all training expenditure onto relevant spreadsheets and databases.
Managing L&D systems and processes
- Implement and manage the new Learning Management System. You will be responsible for maintaining all administrative duties associated with the new system such as configuring courses, generating reports, developing certifications, assisting with learning paths and collaborating with colleagues to enhance the learning experience.
Communicating the L&D Offering
- Promote training opportunities and events internally. In particular, the co-ordinating and arranging of the annual inter-parliamentary events such as Learning at Work Week.
- Maintain the OD&L intranet pages and update the Senedd’s News Page and Viva Engage sites.
- Manage and monitor the L&Ds mailbox responding to enquiries from internal customers, trainers and members of the public.
Training
- Support the planning and co-ordination of training sessions, in alignment with the Senedd’s Learning and Development Framework offering, and supporting the Training Officer with the annual training calendar.
- Making administrative and logistical arrangements, including hospitality, room bookings, car parking and visitor passes, ICT profiles and vetting procedures for external trainers as well as for work experience and interns;
- Carry out evaluations on all training undertaken and again three months after the training course has taken place.
Project work
- Assist in delivering current and upcoming organisational projects.
Finance and budget management
- Raise purchase orders and process invoices for various learning initiatives using the Senedd’s finance system (Business Central)). You will also be responsible for recording and monitoring all training expenditure onto relevant spreadsheets and databases.
Managing L&D systems and processes
- Implement and manage the new Learning Management System. You will be responsible for maintaining all administrative duties associated with the new system such as configuring courses, generating reports, developing certifications, assisting with learning paths and collaborating with colleagues to enhance the learning experience.
Communicating the L&D Offering
- Promote training opportunities and events internally. In particular, the co-ordinating and arranging of the annual inter-parliamentary events such as Learning at Work Week.
- Maintain the OD&L intranet pages and update the Senedd’s News Page and Viva Engage sites.
- Manage and monitor the L&Ds mailbox responding to enquiries from internal customers, trainers and members of the public.
Training
- Support the planning and co-ordination of training sessions, in alignment with the Senedd’s Learning and Development Framework offering, and supporting the Training Officer with the annual training calendar.
- Making administrative and logistical arrangements, including hospitality, room bookings, car parking and visitor passes, ICT profiles and vetting procedures for external trainers as well as for work experience and interns;
- Carry out evaluations on all training undertaken and again three months after the training course has taken place.
Project work
- Assist in delivering current and upcoming organisational projects.
Person specification
Job Specific Criteria
- Excellent communication and interpersonal skills both in writing and orally.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and databases.
- Exceptional organisational and time management skills with the ability to prioritise tasks and meet deadlines and adapt to changing priorities.
- Excellent attention to detail and accuracy in data entry and record keeping.
- Experience of arranging and planning events and activities
Desirable Criteria
- Previous experience in an administrative role, preferably in learning and development or human resources.
- Previous experience of HR systems such as a Learning Management system.
Alongside your salary of £25,725, Welsh Parliament contributes £7,452 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Selection process details
Details Of The Selection Process
Candidates are required to complete an application form through our recruitment portal addressing the job specific and desirable criteria.
Closing Date For Applications
23:59 31 August 2025.
Your application must be submitted before midnight on the closing date.
You will be updated on your progress via the email address you first register with. Please check your Junk Mail and Spam folders to make sure you don’t miss any future correspondence.
Interviews will be held on: 17 or 18 September 2025.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
- Name : Recruitment Team
- Email : jobs@senedd.wales
- Telephone : 03002007588
Recruitment team
- Email : jobs@senedd.wales
Further information
https://senedd.wales/commission/work-for-the-senedd-commission/
