GreenHouse is the global Learning & Development team at Spotify, with the mission to enable and empower all of our band members to develop and grow faster than the world is changing. We do this by curating, building and delivering learning opportunities in a variety of ways, to make sure there is something for everyone to maximize their growth and the growth of Spotify. Now, we need to top up the team with a very important position- a team player who loves administration, coordination and understands the importance of it to create a great employee and learning experience.

The coordinator plays a fundamental role in the successful operations and administration of the Spotify GreenHouse team. The coordinator will serve as the main point of contact for training programs/workshop logistics, daily operations, administration and planning. If you love being the backbone of the team and doing coordination, administration, logistics and program management, you are the right person! And you’ll get to work with a fun, humble and resourceful team!

When we hire we look for Adaptability, Ability and Drive. Here is some additional depth to this specific role

What You'll Do

Administration, coordination, logistics and planning! Administrative support for all trainings and programs - virtual and onsite across time zones
Booking of training rooms and logistics for programs
On-site support and logistics in Stockholm for live programs including hosting fikas, lunches and mingle. Seeing to training room-set up (physical and virtual)
Contracts/SOWs and vendor relations
Coupa (purchase, orders, invoicing)
Communication with learners and facilitators
JIRA support for GreenHouse
Tracking of costs, forecast and budget for programs
Miscellaneous administrative tasks related to GreenHouse
GreenHouseLearning portal support for internal stakeholders and partnering/supporting Learning Experience Designer and leads

Who You Are

Have experience working as a coordinator/administrator
Are very organized, have an eye for detail and a drive for keeping things in order. Keeping it simple yet efficient.
Are a self-starter who plans ahead, and rarely procrastinates
Are great at supporting projects from start to finish, and can juggle multiple tasks.
Are detail oriented but has the ability to zoom out and see how the pieces of a project come together
Are an avid user of modern tech platforms and can demonstrate ability to quickly learn new tools
Can demonstrate great skills in written and verbal communication in English
Are a realistic optimist that likes working in a changing and high pace environment

Where You'll Be

This role will be located in our Stockholm office

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Learning & Development Coordinator