Hi, we’re PEXA!

We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week.

We’re passionate about solving problems for our customers – always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community.

We’re growing fast, that is where you come in.

We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes.

Establishing ourselves within the UK in late 2020, we are committed to collaborating with lawyers, conveyancers, lenders, government and the property industry, to set the new standard for both remortgages and buying and selling property.

Why become a PEXArian?

Great question! Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA – we love what we do and we’re proud to admit it! Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience.

Here’s a snapshot of what your life at PEXA could look like:

Your growth:

We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.

Your wellness:

We care about your holistic wellbeing

Your work/life blend:

We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work.

As an Executive Support Assistant, you will play a key role in supporting the Executive Support Manager and members of the Executive team.

Your responsibilities will span providing day to day executive support to the ExCo (5x board members), support administrative coordination and event management, ensuring smooth day-to-day functioning across teams.

This role is predominantly remote / home based but will require flexibility to attend meetings/events in Leeds, Thame (Oxfordshire) and London when required (typically 2-3 days per month).

Key Responsibilities

Executive Support

Provide PA support, including diary management, travel bookings, and administrative assistance to the Chief Growth Officer, Chief Technology Officer, Chief Finance Officer, and Head of People
Deputise in the absence of the Executive Support Manager, including notetaking and PA support for the entire Executive team
People Experience (PX) Support
Assist with local recruitment processes
Arrange induction meetings with the Executive team for new starters
Support other PX processes, such as employee engagement initiatives

Document & Information Management

Maintain electronic filing systems for the UK team using platforms such as SharePoint and Confluence
Ensure accurate and accessible storage of policies, procedures, educational materials, registers, and logs
Distribute documents for signature using Adobe Sign

Event Coordination

Manage the internal UK Events calendar and mailbox
Organise logistics for bi-weekly collaboration days, Executive Team offsites, Campus Days, staff social events, and other ad hoc events, including booking meeting rooms, catering, and setting agendas
Support the Executive Support Manager with arrangements for the annual PEXA Group Board UK visit

Skills & Experience Required

Skills and Experience

Experience in executive support, including diary management
Exceptional administrative, organisational, and time-management skills
Proven track record of delivery, using initiative to complete tasks as required
Experience working in a flexible and dynamic environment
Confident in dealing with a range of stakeholders, demonstrating diplomacy and persistence
Strong communication skills, with the ability to tailor communication to the audience, protect confidentiality, and exercise discretion
Proficient in Microsoft Office products

Key Attributes

Professional and friendly demeanor
Self-motivated and able to work as part of a team
Strong attention to detail
Ability to multi-task and work under pressure and to meet deadlines
Willingness and ability to travel to Leeds and Thame for Collaboration Days and to support internal meetings and events

Sounds like you?

We at PEXA are ready so if this role sounds like you apply today.

To be conducted as part of post offer employment checks:

The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found at [Cifas].

GDPR Compliance

Digital Completion UK Limited (trading name “PEXA”), Optima Legal Services Limited (trading name "Optima Legal") and Smoove Limited (a holding company which comprises of the following wholly owned trading Subsidiary companies: United Legal Services Limited, United Home Services Limited, Legal-Eye Limited, and Amity Law Limited) are all owned directly by DigCom UK Holdings Limited, which is a wholly owned Subsidiary of PEXA Group Limited in Australia (ACN 140 677 792; ASX: PXA) (referred to collectively as “PEXA Group”).

When we process your applicant personal data for recruitment purposes, we do so as a controller. If as part of the recruitment process, we share your personal data with another company within the PEXA Group, that company may process your personal data as either an independent controller or, in certain circumstances, a joint controller. By applying for this role, you consent to us processing your personal data in accordance with the UK General Data Protection Regulation ("UK GDPR") and the Data Protection Act 2018, and further information can be found in our privacy notice https://pexa.co.uk/applicant-policy/.

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