HR Manager – Odyssey Entertainment Group

Location: Nashville, TN

Reports To: Co-Founders

About Us:

Odyssey Entertainment Group is a women-led Influencer and Artist Management company based in Nashville, TN. Since our founding in 2021, we’ve managed several exclusive talents across niches like Comedy, Dance, Parenting, Finance, Beauty, Fashion, Music, and more. With over 70 million collective followers and 3,000+ successful brand campaigns with top-tier clients such as Netflix, Amazon, and Abercrombie, we are a fast-growing, people-driven company passionate about empowering creators and building lasting partnerships.

Position Overview:

We are seeking an experienced and dynamic HR Manager to lead all aspects of people operations. This individual will serve as a strategic partner to leadership, ensuring the company’s continued growth through effective recruitment, employee engagement, training, and organizational development. The HR Manager will play a critical role in shaping Odyssey’s culture, fostering career development, and driving operational excellence.

Key Responsibilities:

Talent Acquisition & Onboarding:

Lead full-cycle recruitment, including job postings, sourcing, interviewing, and hiring.
Build and maintain a talent pipeline for key roles across all departments.
Create and oversee an engaging onboarding process that integrates new hires into the company culture and ensures job readiness.
Develop and manage the entire onboarding process, including system setup, training, and cultural integration.
Manage offboarding, including exit interviews, IT access termination, and knowledge transfer processes.

Policy & Internal Communications:

Lead internal communication efforts, ensuring transparency on policies, company updates, and goals.
Manage policy reminders.
Maintain up-to-date documentation and communications on internal processes.

Travel & Expense Management:

Oversee employee travel, including booking, itineraries, and reimbursements.
Implement and manage the company’s travel and expense policy.
Ensure timely review and approval of expense reports while maintaining budget controls.

Bonuses & Commission Payouts:

Calculate and oversee all employee bonuses and commission payouts based on performance goals and company policies.
Collaborate with the Finance team to ensure accurate and timely payments.
Maintain records of performance-based incentive payments and provide quarterly reporting to leadership.

IT & Systems Management:

Serve as the primary liaison between the company and IT providers for troubleshooting technical issues.
Manage system access for all employees, including onboarding setup and offboarding termination.
Oversee the implementation and maintenance of HR systems such as payroll, performance tracking, and project management tools like Podio and ShareFile.

Employee Relations & Engagement:

Act as a trusted advisor and first point of contact for all employee-related matters.
Foster a positive, inclusive, and collaborative company culture that aligns with Odyssey’s values.
Develop and execute team-building events, retreats, and wellness programs.
Lead quarterly team surveys and implement actionable strategies based on feedback.
Notify team members of personnel changes, including new hires, promotions, and departures.
Lead the chair program initiative for team members

Internship Program Management:

Develop and oversee the company’s internship program, ensuring interns gain meaningful, hands-on experience.
Partner with colleges and universities to maintain a steady pipeline of intern candidates.
Manage intern onboarding, training, and project assignments across departments.
Conduct regular performance reviews for interns and manage transition plans for high-potential interns.

Performance Management & Development:

Oversee performance review processes, including semi-annual and annual evaluations.
Collaborate with department heads on SMART goal setting, IDPs, and career progression plans.
Identify learning and development needs, creating tailored training programs and leadership development workshops.
Provide coaching for managers on leadership, conflict resolution, and team development.
Manage and execute Performance Improvement Plans (PIPs), ensuring clear expectations and timelines.

Workforce Planning & Organizational Development:

Work closely with leadership to forecast hiring needs and ensure team scalability.
Develop career progression frameworks and succession plans.
Lead efforts to ensure balanced workloads across departments and manage team resourcing.
Track HR metrics such as retention, turnover, and hiring speed to inform business strategies.

Compliance & Legal:

Ensure compliance with all state and federal labor laws and company policies.
Manage contractor agreements, employment contracts, NDAs, and personnel files.
Conduct policy audits and lead internal investigations as needed, ensuring confidentiality and legal compliance.
Update and maintain the employee handbook and company policies regularly.

Compensation & Benefits:

Oversee benefits administration, and leave management.
Conduct market research to ensure competitive salary benchmarking.
Develop and implement employee rewards, recognition programs, and incentive plans.

HR Tech & Process Management:

Implement and manage HR management systems (e.g., performance tracking, onboarding tools).
Oversee seamless integration of HR platforms with project management tools like Podio and ShareFile.
Develop and manage automated workflows for processes like time-off requests and performance reviews.

Learning & Development:

Design and deliver leadership development workshops for managers and executives.
Identify external training or development resources when needed.

Culture & Diversity, Equity & Inclusion (DEI):

Champion diversity, equity, and inclusion efforts across the organization.
Develop DEI hiring practices and company-wide initiatives promoting a culture of belonging.
Lead internal mentorship and employee engagement programs that support career growth.

Employer Branding & External Relations:

Build a strong employer brand through an engaging careers page.
Represent Odyssey at recruitment events, industry conferences, and university career fairs.
Partner with industry organizations to build a steady talent pipeline.

PTO & Coverage Management:

Oversee the company’s PTO policy and time-off tracking system.
Work closely with the Director of Talent to ensure appropriate team coverage during scheduled absences.
Notify managers of upcoming PTO requests and coordinate coverage plans.
Regularly update and communicate time-off policies and processes to all team members.

Qualifications:

Education: Bachelor’s degree in Human Resources, Business Administration, or a related field (HR certification preferred).
Experience: Minimum of 5+ years of HR management experience, preferably in the creative, entertainment, or media industries.
Skills:
Strong knowledge of HR policies, labor laws, and best practices.
Exceptional interpersonal, communication, and leadership skills.
Ability to lead with empathy while maintaining discretion and confidentiality.
Experience with HR systems and data-driven decision-making.
Strategic thinker who thrives in a fast-paced, ever-changing environment.

What We Offer:

Competitive salary and performance-based bonuses
Health insurance
Paid parental leave and Unlimited PTO
Professional development and training programs
Fun, inclusive, and mission-driven team culture

Odyssey Entertainment Group

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