Company Overview

Acadian Seaplants began as a family-owned seaweed company in Atlantic Canada and now provides sustainable, high-quality, research-based solutions in more than 80 countries. Its work supports the vital needs of plants, animals and people.

Job Title: HR Administrator

Department: Human Resources

Location: HRM, NS

Type: Hybrid, 6-month contract

PROFILE

The HR Administrator provides support across recruitment and onboarding, benefits administration, training and development, and other HR and departmental activities. The role also supports the creation and maintenance of SOPs, updates HR policies documentation, and provides accurate, timely, and professional administrative support to ensure efficient HR and office operations.

The HR Administrator role follows a hybrid work arrangement, requiring one day of office attendance per week to manage HR mail, service awards, and other HR and office administration activities. Occasional visits to manufacturing sites in Nova Scotia and New Brunswick may also be required to support HR and operational needs. 30-40% Travel. The office is in Dartmouth, Nova Scotia.

RELATIONSHIPS

The HR Administrator reports to the Global HR Business Partner. Direct internal contacts include VP of HR, HR Business Partners, Compensation & Benefits Manager, Payroll, IT and Finance team as required. External contacts may include consultants and vendors.

ACCOUNTABILITIES

Maintain accurate employee records, HR databases, benefits records, and personnel files, including archiving outdated documents.
Support recruitment activities, including interview scheduling and preparation of relevant documentation.
Coordinate employee onboarding and offboarding, including documentation, payroll submissions, and IT access.
Process new hires, employee terminations, and updates in relevant HR systems and coordinate with Payroll.
Administer global group benefits and pension plans, including enrolments, changes, and terminations.
Assist with HR audits and maintain compliance with internal processes. Draft and update HR policies, processes, and Standard Operating Procedures (SOPs).
Administer the Service Award program, including eligibility tracking, gift sourcing, and employee recognition.
Prepare monthly HR metrics reports and provide employee data for departmental funding requirements.
Process HR invoices and purchase orders and complete monthly corporate Visa reconciliations.
Provide office administration support, including managing HR mail.
Maintain and update organizational charts as required.
Follow a hybrid work arrangement with one day per week in the Dartmouth office and occasional visits to manufacturing sites in Nova Scotia and New Brunswick (as required).
Prepare and analyse HR data using Excel, including maintaining spreadsheets, tracking metrics, and preparing reports to support HR decision-making.
Monitor the HR inbox and respond to employee emails/requests that come through.
Work in and be familiar with our Learning Management System to help generate reports and administertraining delivery.
Upload training data into the system – class lists, completion records etc.Act as a resource for those who need assistance to navigate or retrieve their training within the system.
Assist with live training logistics and organization – booking rooms, class lists, managing food, registrationsetc.
Act as a point of contact for training information, questions and requests.
Support the company’s core values of safety, teamwork and value creation by displaying the appropriatebehaviours.

EXPERIENCE

Completed post-secondary education in Human Resources or relevant experience of 2-4 years.
Has a proven record of maintaining strict confidentiality and the ability to handle sensitive issues withtact and diplomacy.
Strong proofreading, grammar, and editing skills; and excellent attention to detail and accuracy inall areas of work.
Effective interpersonal skills with individuals at all levels of the organization.
Computer proficiency in Microsoft Office software applications (Excel, Word, PowerPoint, Outlook,and Visio) with the ability to develop professional reports, presentations, and databases.
Is a results-oriented team player with exceptional initiative and critical thinking.
Able to work well under pressure with minimal supervision and meet set deadlines.
Must be flexible and accommodating.
Valid driver’s licence and ability to travel to manufacturing sites in Nova Scotia and New Brunswick as required.
Experience of a multi-cultural environment is a plus. Or/and willingness to work in a multi-cultural environment

Note: This job description in no way states or implies that these are the only duties that may be required to be performed by the HR incumbent now or in future. S/He will be required to follow any additional instructions deemed appropriate by their manager.

Pay: Up to $26.00 per hour

Expected hours: 40.0 per week

Benefits:

Casual dress
Work from home

Application question(s):

Do you have atleast 2-3 years of HR Admin expericence?
Are you legally eligible to work in Canada withour requiring sponsorship?
Do you have a valid driver's permit?
Would you be willing to travel to our manufacturing sites in Nova Scotia and New Brunswick Occasionally?

Location:

Halifax, NS (required)

Work Location: Hybrid remote in Halifax, NS

Acadian Seaplants Limited

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